Bookings

Room Booking

By clicking this button, a new view of the appointment becomes available where you can see the rooms in the YArooms management system and their occupation. You can select a time slot by clicking on the grid, clicking other bookings for details, or changing the date or location to navigate through the data in YArooms.

If a room booking is created along with an appointment, it will be remembered by Outlook and automatically modified or cancelled when you modify the appointment or meeting it belongs to.

Cancel Booking

This button is only visible if a booking for this meeting or appointment was already created. By clicking the button only the room booking will be cancelled and not your Outlook appointment.

Room Booking and Cancel Booking buttons

Booking Recurring Meetings/Appointments

Recurring appointments or meetings can not be booked straight with room bookings in YArooms because of the difference in how YArooms and Outlook handle recurrence.

To book recurring appointments the following steps can be taken:

  • Book a recurring appointment/meeting without booking a room in the YArooms tab

  • Double click a specific occurrence in the calendar

  • The following question will appear: "This is one appointment in a series. What do you want to open?"

  • Select "Just this one"

  • Now the "Room booking" tab can be clicked to add a room booking to that specific occurrence